Contra Transaction
Last updated: 25 July 2026
Overview
Contra Transactions move funds between internal accounts. Unlike patient invoices or vendor purchases, contra entries are purely internal — they don't involve patients, vendors, or payors. NICE HMS provides two specific contra flows with built-in security that enforces personal cashbook boundaries.
Voucher Types
| Type | Flow | Purpose |
|---|---|---|
| CONTRA | User Cash | Accept cash into your personal cashbook |
| CONTRA_B | Bank Deposit | Deposit money from cash/digital to a bank account |
Both are accessed from Accounts > Contra.
User Cash (CONTRA)
Each user with cash access has a personal cashbook. The User Cash flow lets you accept cash into your own cashbook from another cash account.
Access: Accounts > Contra > User Cash (/admin/accounts/contra/create/user-cash)
Form Fields
| Field | Description |
|---|---|
| Date | Date of the cash acceptance |
| Accept Cash From (Cr) | Select the source CASH account — money leaves this account |
| Amount | Amount being accepted |
How It Works
- Dr (debit): Fixed to your personal cash account — money enters your cashbook. This cannot be changed.
- Cr (credit): You select from all active CASH accounts in the organization.
Security
Your cash account is hardcoded as the debit side (Dr). You can only pull money into your own cashbook — you cannot push money from your cashbook into someone else's. The source (Cr) can be any CASH account, but the destination (Dr) is always your own.
Bank Deposit (CONTRA_B)
Deposit money collected in cash or digital accounts into a bank account.
Access: Accounts > Contra > Deposit To Bank (/admin/accounts/contra/create/bank-deposit)
Form Fields
| Field | Description |
|---|---|
| Date | Date of the deposit |
| From Cash & Digital (Cr) | Select the source — CASH or DIGITAL account |
| To Bank accounts (Dr) | Select the destination BANK account |
| Amount | Amount being deposited |
How It Works
- Cr (credit): Money leaves the selected cash or digital account.
- Dr (debit): Money enters the selected bank account.
Security
The source (Cr) dropdown only shows:
- Your own cash account — named
{userId}_{username} Cash. Other users' cash accounts are excluded. - All active DIGITAL accounts — shared payment gateways (UPI, card, etc.).
You cannot deposit from another user's cash — only from your own cashbook or from digital accounts.
Contra vs Bill vs Advance
| Transaction | Parties | Voucher Types | Purpose |
|---|---|---|---|
| Bill | Patient / TPA → Hospital | INVOICE, CREDIT_NOTE | Charging for services |
| Advance | Patient / TPA → Hospital (deposit) | Separate advance flow | Advance payment before billing |
| Contra | Internal → Internal | CONTRA, CONTRA_B | Moving funds between internal accounts |
FAQ
Q: Does a contra transaction affect patient balances? A: No. Contra transactions only move funds between internal accounts like cash, bank, and digital.
Q: Can I transfer between two bank accounts? A: Not through the Contra page. The Bank Deposit flow only supports Cash/Digital → Bank. For bank-to-bank transfers, use the journal or contact support.
Q: Why can't I see another user's cash account in Bank Deposit? A: This is by design. Each user's cashbook is personal — you can only deposit from your own cash. Other users' cash accounts are excluded from the dropdown.
Q: Why can I see all cash accounts in User Cash? A: You can accept cash FROM any cash account, but the money always goes TO your own cashbook (Dr is fixed). You cannot redirect it elsewhere.
Q: How do I view past contra transactions? A: Use the Voucher Audit tool. Filter by voucher type CONTRA or CONTRA_B with your desired date range. See Voucher Audit.
Was this page helpful?
Index
INDIA, Phone : +919611560555 email admin@nicehms.com, GST 29AEYPB4702Q1ZS
